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12 Dec, 2019

How to Plan and Organise an Office or Business Move?

Much like the house relocation, office move also demands a lot of involvement and hard work. You need to take care of the bulky furniture, piles of documents, difficult to pack electronics, and numerous rooms full of knick-knacks. Another challenge is that you have to finish the relocation within a given timeframe because you cannot afford to shut down the business operations for too long.

In short, it is a complicated process, and you would require help from professional removalists in Perth. They have years of experience in dealing with all sorts of moving and accomplish the task in a hassle-free manner. However, there are a few more things that you should also know about the office or business move. Let’s have a look:

Make Your Moving Plans Early

Moving to a new office space can be very stressful as you get involved in so many responsibilities at the same time. Thus, you must make your plan as early as possible. This will give you enough time to choose the best possible option. From informing all your employees to knowing the new building rules and from packing all your stuff to hiring removalists in Perth, you need a lot of time to complete all the chores. Make a little progress every day, so that you don’t face the moving day chaos. As soon as you finalise the date to moving out of home, make your preparations.

Remove the Unnecessary Items from Your List

This is another essential part of the office move. When you stay at a particular place for several years, you accumulate a lot of things. But during the move, you must declutter first. It doesn’t make any sense to spend time, money and energy on something that is of no use. So look for those things that you don’t need or don’t work, like computers and laptops that are not working, broken chairs, damaged mouse, old keyboards, unnecessary files etc. Contact a junk or scrap dealer to sell these items. This will give you a lot of space to pack your belongings. If there is no junk, it will reduce your overall transportation cost.

Contact a Reputed Removals Company

Moving your entire office to a new place can be a daunting task. Thus, you must hire professional removalists in Perth. They have the experience, proper training and appropriate tools to make sure that all your belongings are moved to your new place without causing any damage to them. By hiring them, you save a lot of time and effort that you can use somewhere else. However, it is not easy to find a reputed removals company in Perth. You need to do a lot of research. Visit their websites and read the review of the previous clients. You can also talk to your friends, family, employees and see if they can recommend any names.

Appoint a Move Manager

When you are busy managing too many tasks at the same time, you may make a few mistakes. To avoid that, you must appoint a person as the in-charge of the entire moving process. This person will make sure that things are progressing in the right direction. You can simply stay in touch with this person and focus on other essential things. Although a person from the administration would be ideal for such a role, you can assign the task to anyone who has experience in commercial relocation.

Ask Everyone to Pack Their Own Desk

Even if you have hired quality removalists for a move, you need cooperation from everyone. The professionals can take care of the major responsibilities, but still, there will be a lot of tasks that will consume your precious time. However, you can save more time if everyone can take care of their own workstation. Provide boxes at each table and ask your employees to pack their system, files, etc. This will be a great help to the professionals, and it will contribute to a hassle-free relocation. Give everyone a few hours to pack everything.

Pay More Attention to Your IT

One of the biggest challenges people face during an office move is the connection of the technical equipment. This includes computers, phones, servers, as well as data and internet plans. Disconnecting all these things from your previous place and reconnecting them in your new office can be a complicated task for everyone! And this is not something that you can outsource to the removalists. Thus, you need your IT team to start planning early and draft a plan to move all the technical equipment of the company.

Do Not Forget To Label Your Boxes Properly

Whether you are moving to a new house or an office, it is always important that you label the boxes appropriately and make inventory lists. This will help you at the time of unpacking and save a lot of time. You might need more toner, printing paper, data cables or something else after the move. Labelling will help you to find things quickly. With more detailed labelling, things will remain in the boxes in a more organised manner. Experienced removalists in Perth will do this job perfectly, but little extra effort from your end will make the office move easy.

Inform Everyone about the New Address

Whether you are moving to St Georges Terrace, Northbridge, Osborne Park, West Perth, Burswood Road​, The Wentworth or some other locations in the beautiful city of Perth, you must inform your clients, customers, suppliers and other important people about your new address at the earliest. You can assign this critical task to one responsible person who will ensure that there will be no confusion. Notify everyone who needs to know about your new address. Also, inform them how your office will operate during the relocation process. This step will ensure your customers don’t go to your competitors for the service you offer.

EndNote

Irrespective of the size of your company, office relocation is always a daunting task that requires a lot of planning and proper execution. A prestigious removals company in Perth can be of great help in this situation, but a lot of things need to get done at your end. The tips mentioned here will help you to accomplish your move with ease.